Young Independence (YI) is UKIP’s youth wing, which is made up of all party members aged 30 and under. This document is designed to explain what the different roles are within YI and the functions they are each responsible for. It also details how we are structured as an organisation. Our aim as a youth wing is to support UKIP in its growth and help it increase youth participation as well as the number of young people voting for the party.

Structure of Young Independence

The Executive Council

The Executive Council is made up of the YI Chairman, Deputy Chairman, Treasurer, Secretary, Events Officer, Media Officer and National Coordinator. All members are elected by the YI membership and each have one vote in the council.

The National Council
The National Council is made up of the YI Executive Council and the 12 Regional Chairmen as voting members.

Regional Chairmen
There is a Regional Chairman in each of the 12 UK regions. (Eastern Counties, East Midlands, London, North East, North West, Northern Ireland, Scotland, South East, South West, Wales, West Midlands and Yorkshire & North Lincolnshire)

County Chairmen
There are 72 County Chairmen across the United Kingdom who are appointed at the discretion of their Regional YI Chairman to serve in the following counties/boroughs/areas:

Eastern Counties (6) – Bedfordshire; Cambridgeshire; Essex; Hertfordshire; Norfolk; Suffolk
East Midlands (5) – Derbyshire; Leicestershire & Rutland; Lincolnshire; Northamptonshire; Nottinghamshire
London (7) – North East (Barking & Dagenham, Havering, Newham, Redbridge and Waltham Forest); North West and Central (Barnet, Brent, Camden, City, Tower Hamlets and Westminster); South East (Bexley, Bromley, Greenwich and Lewisham); South Central (Croydon, Lambeth, Southwark and Sutton); West (Ealing, Harrow, Hillingdon and Hounslow); North (Enfield, Hackney, Haringey and Islington); South West (Hammersmith and Fulham, Kensignton and Chelsea, Kingston, Merton and Richmond)
North East (4) – Northumberland; Tyne & Wear; Durham; Tees Valley
North West (5) – Cheshire; Cumbria; Greater Manchester; Lancashire; Merseyside
Northern Ireland (5) – North (East Londonderry and Antrim); East (Lagan Valley and North Down); South (Armagh and South Down); West (Fermanagh, Tyrone, Foyle and Mid Ulster); Belfast
Scotland (9) – Highlands & Islands; Grampian; Tayside; Fife; Central; Strathclyde; Lothian; Dumfries & Galloway; Borders
South East (9) – Berkshire; Buckinghamshire; East Sussex; Hampshire; Isle of White; Kent; Oxfordshire; Surrey; West Sussex
South West (6) – Cornwall; Devon; Dorset; Gloucestershire; Somerset; Wiltshire
Wales (5) – Mid and West Wales; North Wales; South Wales Central; South Wales East; South Wales West
West Midlands (6) – Herefordshire; Shropshire; Staffordshire; Warwickshire; Worcestershire; West Midlands County
Yorkshire & North Lincolnshire (5) – East Riding; North Yorkshire; South Yorkshire; West Yorkshire; North Lincolnshire

Branch Representatives
Branch Representatives work with the local UKIP branch committee to help increase the number of local YI members and young UKIP supporters.

Roles / Chairman

The role of the Chairman is to expand and lead Young Independence across the country.

Meetings
Organise bi-monthly meetings of the Executive & National Councils. Each member of the council will be asked to provide a report a week in advance of the meeting to inform the team of progress. A meeting of the council shall be held at YI Conference.

UKIP’s National Executive Committee
Deliver a bi-monthly report to the NEC and Party Leadership on what has been achieved and what we are planning.

International
Create links with the other EFDD Youth Wings and build towards holding an international Eurosceptic Youth Conference.

YI Patrons
Run the YI Patrons scheme. Organise a meet and greet drinks reception with the YI Council and Patrons members twice a year at UKIP Conference, a Christmas meal and one at YI Conference. Write a quarterly letter from the YI Chairman on what YI have achieved in the quarter plus an exclusive YI pin badge when you join.

Press Enquiries
Work with the YI Media Manager to fulfil the national media bids for Young Independence.

Roles / Deputy Chairman

The role of the Deputy Chairman is primarily to assist the YI Chairman.

Organisation
Responsible for ensuring that the structure of YI is suitable for the present shape of the membership and councils. Work to find and implement more efficient structures for YI to develop and advance its aims.

YI Councils

Responsible for making sure that the YI councils cooperate smoothly and that everyone is getting along. Ensures that all Executive and National Council members are doing their job, and raises concerns regarding this if necessary. Will fill in during the absence of a member of the Executive Council for a short period of time (e.g. holiday, short-term illness) and will assist all council members with workload where needed.

Function Teams

Implements YI function teams as best as possible, and assists all Council members in creating, managing and working with their function teams.

Roles / Secretary

The role of the secretary is to ensure YI’s internal communications are strong.

YI Council Meetings
Responsible for sorting the YI Agenda for the Executive and National Council meetings, collecting the reports from Council members and minuting the meeting. Minutes must be written up and sent to council members within two days of the meeting, and then published within one day of this, meaning that minutes will always be published within 3 days of any Council meeting.

Emails to membership

Will make sure that all members are on the YI membership list and therefore are receiving YI emails. Responsible for making sure that an email is sent out from the YI Chairman, Deputy Chairman or another member of the Executive Council each week.

Roles / Treasurer

The role of the Treasurer is to make sure the accounts of Young Independence stay in order.

Refund the bursary scheme for members
When the YI bursary scheme is used for national action days, members will be refunded by the treasurer within a week.

Run the YI Online Account
The Treasurer will manage the online PayPal account of YI which is the payment scheme for buying from the Young Independence shop and donations.

Regions & Counties
Regions and Counties can apply for financial aid from the YI accounts. This must be done via approaching the National Council with a proposal. Approaching UKIP Counties and Branches wouldn’t go amiss. If Regions or Counties do fundraising then the National YI Treasurer will hold the money and it will be ring-fenced for them exclusively.

Accounts
Each quarter the Treasurer will submit the accounts to the party’s finance office so returns can be provided for the Electoral Committee.

Roles / National Coordinator

The role of the National Coordinator is to assist and build Young Independence at a Regional, County and Branch level.

Regions, Counties, Branches
The National Coordinator will oversee the operations of all YI Regions, Counties and branches in their work. He/She will provide support and assistance to all regional, county and branch chairs, being their first port of call should they need help or assistance.

UKIP Branches
He/She will help with any Regional events around the country should the regional chairman require. He/She will help county chairmen start county meetings once per month and regional meetings at least once per year.

Roles / Events Manager

The role of the Events Manager will be to organise specific Young Independence events and conferences across the nation.

YI Patrons
The Events Manager will be responsible for overseeing the YI Patrons Club and organising events for YI Patrons.  The Events Officer must arrange at least four Patrons events every year.

YI Conference
The Events Manager is responsible for coordinating with the National Chairman to organise the annual YI National Conference.  He will also work with each of the Regional Chairmen and the National Coordinator to organise as many regional meetings/conferences as possible.

Roles / Media Officer

The role of the Media Manager is to manage and grow the online presence of Young Independence.

YI Press Officer
The Officer will be responsible for taking media enquiries for Young Independence and then working on them alongside the party’s national press office. He/she will then brief relevant YI persons before they engage in any media bids. He/she will also write website stories and press releases on relevant YI activities.

Website
Run the Young Independence website in an effort to keep members up to date as well inform visitors what Young Independence is up to. He/she will keep the website updated with new stories by working with the National Council, Regional Chairmen, County Chairmen, Branch Reps as well as the rest of the YI membership. Every member who holds a position in YI will have to provide at least one story for the YI website each month including pictures.

YI Shop
Run an online YI Shop so that members can purchase YI Branded Material and Leaflets.

Social Media
The Officer will operate the and grow all of YI’s Social Media profiles: Facebook, Twitter, YouTube and Instagram.

YI Hub
Monitor the YI Hub Facebook group that consists of only YI members, responsible for checking that all members have joined before adding them to the group.

Roles / UKIP Students Chairman

The UKIP Students Officer is responsible for increasing our presence amongst schools and universities.

Universities
Work with University Societies and ones that are starting up to assist them with any difficulties in dealing with the student unions and universities. Plan with each regional chairman where to target for new university societies, based on where we already have members attending. Any help with action days they are advised to contact the county chairman for the area. Contact universities around the country to try to arrange organised debates and get YI/UKIP members into the universities to speak and engage with students.

Schools
Get speakers into Schools/Colleges to engage with students. Create a sample letter than can be used by YI Branch Representatives across the country to send to their schools and colleges to advertise speakers for Q&A, speeches or debates.

External Links
Work with other organisations to get YI/UKIP Speakers attending and engaging in debates. Build our presence within youth political bodies such as youth parliament and the NUS.

UKIP Students Facebook Group
The UKIP Students Facebook Group will include only UKIP members that are currently attending University or Schools. This will be used as a platform to share best practise. Only members who are on the officers list as a student will be on the group.

Merchandise
The Officer will order customised UKIP Students/YI Merchandise that can be used at Freshers Fayres as well as sold on our online shop.

YI Leaflet
He/she will Design and produce a YI leaflet that can be used to promote why young people should vote for UKIP as well as join.

Membership List
Keep an up to date list of society members, collected from each society every term.

Societies Forum
Hold a meeting once a term with the Chairman of all UKIP Students Societies and all the other society chairman.

Roles / YI Regional Chairmen

The role of a Regional Chairman is to grow YI across their respective region and work with the County Chairmen in their respective area.

Meetings
Attend the bi-monthly National Council meetings. Hold regular meetings with the County Chairmen in your region along with the Regional Organiser and UKIP Regional Chairman. Attend the Regional UKIP meetings as a non-voting member (with exceptions in some regions where the YI Regional Chairman is a voting member).

Action Days
To make sure there is an action day taking part in some part of the region every month, these can be organised by the County Chairman or Branch Representatives but means YI have an opportunity to campaign. Once every other month a regional action day is required.

YI National Coordinator
Work with the YI National Coordinator to build the county and branch structure within their region.

Finances
If Regions need some money for something then please approach the YI Council with a proposal. Also consider approaching the UKIP Region. If a Region does fundraising then the National YI Treasurer will hold the money and it will be ring-fenced for them.

Newsletter
Send a regular newsletter to members informing them of the events, action days and other news of what is going on in the region. This will be distributed by the communications officer.

Media
Responsible for doing Regional Media Bids that come through from the YI Media Officer.

Social Media
The Regional Chairman will be responsible for keeping the Regional YI social media pages up to date. The YI Media Officer will also be an admin and can help out. The accounts will be used to promote YI within the region as well as the County Chairman and Branch Representatives.

Roles / YI County Chairmen

The role of a County Chairman is to grow YI across their county and work with the County Chairman in their area.

Meetings
Attend regular meetings with other County Chairmen and the Regional Chairman to discuss plans and get them to share best practice. Hold regular meetings with the Branch Representatives in your county, invite the UKIP County Chairman, where applicable. Attend the County UKIP meetings (where applicable) as a non-voting member.

Action Days
To make sure there is an action day taking part in some part of the county every month, these can be organised by the County Chairman or Branch Representatives but means YI have an opportunity to campaign.

Branch Representatives
Work with UKIP Branches to appoint YI Branch Representatives. Until a Branch Rep is appointed it is up to the County Chairman to work with the UKIP Branches directly. Once Branch Representatives have completed their data protection forms they can be sent a monthly update of the membership list by the Secretary.

Finances
If Counties need some money for something then the respective Chairman must approach the YI Council with a proposal. If a County does fundraising then the National YI Treasurer will hold the money and it will be ring-fenced for them.

Newsletter
Send a monthly newsletter to members informing them of the events, action days and other news of what is going on in the county.

Social Media
Send any news stories to the national YI Media Officer as well as the Regional Chairmen so they can spread it using regional social media and the national website.

Universities
Work with the UKIP Students Officer to Target Universities in your county where members are studying.

Roles / YI Branch Representatives

The role of a Branch Representative is to grow YI across their county and work with the County Chairman in their respective area.

Meetings
Attend regular meetings with other YI Branch Representatives and the County Chairman to discuss plans and get them to share best practice.

Action Days
To make sure there is an action day taking part in the branch every month, so YI members have an opportunity to campaign.

Social Media
Send any news stories to the national YI Media Officer as well as the Regional Chairman so they can spread it using regional social media and the national website.

Schools/Colleges
Work with the UKIP Students Officer to get as many speakers into local educational institutes.

Roles / UKIP Students Society Chairmen

The role of a UKIP Students Society Chairman is to build the party presence within the University.

Fresher’s Stall
Organise and attend the fresher’s and refreshers fayres each year where the UKIP Students Chairman will provide a fresher’s pack.

Membership
Keep an up to date list of society members, and submit to the UKIP Students Officer every term.

Meetings
Hold a meeting of society members every two weeks during term times, this can formal or informal.

Guest Speakers
Host a speaker once a term or take part in a cross-party debate.

Communication
Keep in close contact with local Young Independence County Chairman and the local UKIP Branch.

Website
Submit an article every month during term time of around 500 words talking about what the society is up to or what key issues are affecting the University.

Societies Forum
Attend a meeting once a term with the UKIP Students Officer and all the other society chairman.

YI Officer Form
The YI Officer Form, this needs to be completed by the Chairman of the Society before we recognise the society.