Name and Purpose
X.1.1 The name of the organisation shall be “Young Independence” or “YI”.
X.1.2 Young Independence shall be a recognised organisation of the United Kingdom Independence Party (“the Party”), and be responsible for representing party members aged 30 and under.
X.2.1 To advance the principles, aims and policies of the Party to people aged 30 and under;
X.2.2 To advocate its own statement of aims, where these complement and extend the principles of the Party and do not conflict;
X.2.3 To recruit new members;
X.2.4 To support the development of its membership towards, and support its members in, contesting elections;
X.2.5 To engage with the leadership of the Party to represent the views of its membership, and
X.2.6 To provide counsel to the Party leadership on issues relating to young people.
X.3.1 Any member of the Party who is aged 30 and under shall automatically become a member of Young Independence.
X.3.2 Membership records of the Party shall constitute the final authority on validity of membership of Young Independence.
X.3.3 Membership of Young Independence is contingent on membership of the Party.
X.3.4 Membership of Young Independence confers voting rights for elections to the Young Independence National Chairman, Deputy Chairman, Treasurer, Secretary, Regional Chairman and County Chairman.
The National Council
X.4.1 The National Council shall be chosen from amongst members of the Party in good standing and be responsible for carrying out the aims and objectives of Young Independence.
X.4.2 The National Council shall comprise of an Executive Council with voting rights, as well as Regional Chairmen and the UKIP Students Chairman without voting rights.
X4.2.1 The Executive Council shall comprise of the Chairman, Deputy Chairman, Secretary, Treasurer and other co-opted roles.
X.4.2.2 The roles of Chairman, Secretary and Treasurer are necessary roles and cannot be changed; all other roles may be removed or changed by a majority vote of the Executive Council if they become unoccupied or immediately before an election period.
X.4.2.3 The Executive Council shall co-opt such additional officers as necessary, either for new positions or to fill vacancies, subject to X.4.7 below. Co-opted officers shall hold equal voting rights to elected Executive Council members.
X.4.3 The Executive Council shall act by a simple majority positively assenting to a motion, except in cases where assenting a motion would result in a change to the YI constitution. In such cases, a super-majority of two-thirds of voting members must be achieved. If this cannot be achieved, the motion may be put to a binding referendum of the YI membership by a simple majority of present voting members.
X.4.3.1 Minutes of council meetings with voting records of those present are to be released to the Council members within 3 days of the council meeting. Council members then have four days to read and approve or dispute minutes. Amendments to disputed minutes will be put to a Council vote requiring simple majority to pass Minutes are then to be made available to all YI members. The council may request items be omitted from the minutes by simple majority in cases requiring confidentiality and for the purposes of data protection.
X.4.4 The Chairman shall chair meetings of the National Council, or in the absence of the Chairman the deputy chairman shall chair. In the absence of both the chairman and deputy chairman the secretary shall chair. In the absence of the secretary the deputy chairman shall act as secretary.
X.4.5 The National Council shall meet bi-monthly, in person or by conference call.
X.4.5.1 National Council meeting dates can be changed in advance of a week by a majority vote.
X 4.5.2 The Executive Council shall meet bi-monthly, on alternate months to the National Council, in person or by conference call.
X.4.5.2 Executive Council meeting dates can be changed in advance of a week by a majority vote.
X.4.6 If a member of the National Council at any point stands down from or is removed from the National Council the Executive Council will by majority vote decide whether to hold a by-election or whether to appoint a new member. A by-election will follow the same rules for normal National Council elections.
X.4.6.1 Any elected officer can be removed from their role by ‘recall’. Recall mechanism is 5% of the electorate (at the time of presentation of members signatures), or 10 members (whichever is higher). Members’ signatures can be electronic and must present their membership number for verification; membership must be valid at the time of verification.
X.4.7 The appointment and/or election of all officers of Young Independence shall be subject to ratification by the Party Chairman.
X.5.1 The National Council shall work with networks of local representatives, elected at regional and county level and subsequently elected by UKIP Branches at branch level.
X.5.1.1 Regional Chairmen and other Officers may be removed by the council by two-third majority vote of voting council members or by a two-third majority vote of the National Council.
X.5.1.2 The Regional and County Chairmen shall be elected by membership in their area on a yearly basis. In the event that no suitable candidate is presented for a County position, the regional chairman may appoint one at the discretion of the National Council.
X.5.1.3 YI members can only hold one role within Young Independence.
X.5.2 Young Independence shall seek to build relationships with the Party’s constituency associations, county, regional and national committees, and secure YI representation at all levels.
X.5.3 Young Independence will move to establish and support student branches at institutions of higher and further education.
X.5.4 Student branches shall be known as “*Name of Institution + UKIP Students”
X.5.5 The Executive Council, acting by a simple majority vote, may refer disciplinary matters relating to Young Independence to the Party’s disciplinary committee where:
X.5.5.1 The Council feels a member has brought Young Independence into disrepute;
X.5.5.2 A member is wilfully acting against the interests of Young Independence, or
X.5.5.3 Representations are made to the Council concerning individuals.
Appendix 1 to the Rules of Procedure: Young Independence Voting Rules
These Rules are the official Young Independence Voting Rules referred to in Article X.4.2.1 of the UK Independence Party’s Rules of Procedure.
1 Returning Officer
1.1 The Council shall recommend to the NEC the appointment of a Returning Officer.
1.2 The Returning Officer shall not be a Candidate, a Proposer, Seconder or Assentor of any Candidate or a paid or unpaid employee of any Candidate.
1.3 The Council shall either:
(a) Appoint an independent agency to conduct the election according to rules to be agreed with said agency, or
(b) Instruct the Returning Officer to conduct the election in accordance with Sections 5 to 9 of these Party Election rules.
2.1 The Returning Officer at their own discretion shall establish a timetable which shall include:
(a) The closing date for Candidate nominations;
(b) The closing date for receipt of Candidates’ statements & photographs;
(c) The approximate date for distribution of voting papers/Candidates’ details;
(d) The date from which campaigning is allowed to begin;
(e) The closing date for return of votes, and
(f) The expected date of Count and Declaration of result.
2.2 The Returning Officer shall publish on the YI website and the YI mailing list at least a week in advance of close of nominations; the date of the election, the timetable for the election, the number of posts to be filled and instructions for candidates seeking nomination.
3.1 All Proposers, Seconders and Assenters must be YI members. County Chairman and Regional Chairman just require a Proposer and Seconder within the Region they are standing for. Candidates for Chairman, deputy Chairman, Secretary and Treasurer require a Proposer, Seconder and eight Assenters from anywhere. All must be fully paid-up party members in good standing on the closing date for nominations. The Proposer, Seconder and all Assenters must be YI members.
3.2 Proposers and seconders may propose or second only one candidate’s nomination forms.
3.3 Assentors may only assent to one candidate for each position.
3.4 Candidates must have been a member for at least a year to run for YI Chairman, Deputy Chairman Secretary, Treasurer or Regional Chairman.
3.5 There is a two year limit on any individual being the National YI Chairman.
3.6 Candidates must have been a member for at least six months to run for YI County Chairman.
3.7 Candidates must be aged 16 by the date they assume office to run for YI Council, Regional Chairman, County Chairman or Branch Representative.
3.8 If there are insufficient candidates to fulfil 3.4 and 3.5 above, then candidates not meeting these criteria may be accepted at the discretion of the Party Chairman.
3.9 Nominations shall only be accepted from members in good standing as defined under Article I.8 of the Party’s Rules of Procedure.
4.1 Each Candidate shall be entitled to have their details published in a medium deemed appropriate by the Returning Officer that shall be published on the YI website and mailing list. These details shall consist of the names of the Candidate’s Proposer, Seconder, and Assentors, a personal statement (number of words to be set by the Returning Officer) and a recent photograph (if desired). The Returning Officer may require any misleading information to be amended or deleted and may require other relevant information to be added.
4.2 Candidates and their supporters shall not distribute any unsolicited physical material by any means whatsoever. Candidates and supporters may start websites, Facebook pages and twitter accounts and invite people to look at these accordingly. Candidates are allowed to start one official campaign thread on the Party members’ forum and are allowed to post about their campaign in non-official Facebook groups as they wish.
4.3 Candidates may distribute printed material, approved by the Returning Officer in advance, to Party members who request it. Such material shall not exceed four sides (two pages) of A4 paper for any Candidate and shall be printed in black and white only.
4.4 Candidates’ personal statements may include references to internet websites.
4.5 Candidates may respond individually to specific enquiries from Party members without reference to the Returning Officer.
4.6 Candidates and their supporters are reminded that campaigning activities should be conducted in a friendly and constructive manner, and that they remain at all times bound by the Party Constitution and Rules of Procedure. Candidates and their supporters are not to make personal attacks on other Candidates. Any breaches may be referred to the Party’s Discipline Committee and could result in disciplinary action. In the case of a serious breach, the Returning Officer may disqualify a Candidate from the election. A Candidate disqualified in this way may appeal to the National Executive Committee. Any such appeal must be lodged in full within one month of the date of disqualification.
4.7 Candidates and their supporters are reminded that use of Party membership lists is subject to data protection legislation, and that improper use of such lists is a criminal offence.
4.8 Campaigning may only begin after the date set by the Returning Officer.
5 Voting Method
5.1 The Returning Officer will decide whether to use email voting, a poll on the YI website, online ballots or physical ballots.
5.2 Voting papers (if used) will be issued and dealt with in accordance with the NEC voting papers rules, specifically Sections 5, 6, 7 8 and 9.
5.3 An online poll or online ballots will be set up by the Returning officer whose job it is to ensure the security of the poll and the validity of all votes cast.
6 The Count
6.1 The count shall be conducted while witnessed by the Returning Officer or his deputy, at a location to be announced by the Returning Officer.
6.2 Candidates and their appointees, as permitted by the Returning Officer, may attend the count or be on a call via telephone or the internet as votes are counted.
6.3 The Returning Officer shall appoint staff to assist in the count. Candidates and their appointees shall not be permitted to assist in the count.
6.4 The Returning Officer or his deputy shall oversee the following processes:
(a) Counting the number of voting papers returned;
(b) Identification and count of invalid voting papers;
(c) Calculation of the turnout (number of valid voting papers returned / number of voting papers issued), and
(d) Calculation the number of votes cast for each Candidate.
6.5 A Candidate may request a recount in the event of a close result or if he or she believes there has been an error or discrepancy in the count. The Returning Officer may refuse to hold a recount requested for frivolous or spurious reasons.
6.6 In the event of a tie, a coin shall be tossed, or lots drawn to determine final placings.
6.7 The Returning Officer shall produce a signed declaration of the results and announce the results of the elections as soon as the count has been completed to his satisfaction.
6.8 The Returning Officer’s decision in all matters relating to the Count shall be final.
7.1 Successful candidates shall be required to confirm via electronic communication within seven days of the declaration of the result acceptance of the said post.
7.2 All candidates shall be sent a copy of these Rules by email.
7.3 Any member shall be sent a copy of these rules on request by email.
7.4 Minor variations to these Rules shall be permitted only with the consent of the Returning Officer and all candidates.
7.5 Where there is only one candidate for a position, that candidate shall be declared elected unopposed.